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Conditions of Undergraduate In-Course Scholarships, Awards and Bursaries

Applications are available on the Office of Student Financial Aid and Awards website: http://financialaid.lakeheadu.ca/  

Conditions Of Undergraduate In-Course Scholarships, Awards and Bursaries 2011-2012

 

ELIGIBILITY

General
(a) For the purpose of scholarships, awards, and bursaries an in-course student is defined as a student who has taken more than two full academic credits. (See Entrance Eligibility General (a)).

(b) Offers are conditional upon full-time registration in a degree or diploma program at Lakehead University.

(c) Most scholarships/awards require that students be registered full-time at Lakehead University in both the present and previous academic year. Exceptions: Transfer Award/Bursary and the Lakehead University International Student Award.  Students are eligible to receive renewable scholarships if they participate in the Lakehead University Exchange Program.  Students are advised to contact the Scholarships/Awards officer in Student Awards and Financial Aid, prior to the commencement of studies abroad.

(d) For purposes of scholarships and awards, the following definitions/explanations apply:

1.  Average:  A minimum overall average of 80% is required for scholarships.  The average is calculated on courses taken over the academic year, which is September to April but will also include grades for any Lakehead University Spring/Summer courses taken following the academic year.  Check the Academic Unit for program requirements in the Lakehead University Calendar.  Exception: Students in the Bachelor of Science Nursing (Compressed) (3yr) Program are eligible to receive 4 years of scholarship payment over 3 years; therefore, a scholarship average will be calculated every two terms.

2.  Academic year:  The academic year is September to April. The September to April academic year may not be the normal academic year for some programs.  Check the Academic Unit for program requirements.  Exception: In order to payout 4 years of renewable scholarship payments over 3 years to students registered in the Bachelor of Science Nursing (Compressed) Program, the scholarship average will be calculated every two terms.

3.  Spring/Summer:  Grades for Lakehead University Spring/Summer courses taken following the September to April academic year must be provided by the student to Student Awards and Financial Aid, and will be used in the recalculation of the scholarship average to determine scholarship/award eligibility and value for the following academic year.  In the September to April academic year, a student must take a minimum course load of 80%.  Also, students may add these Spring/Summer course(s) to the September/April course load to create a full course load.  Please note that Engineering Transition courses are not included in the calculation of the overall average.  Exception:  Bachelor of Science Nursing (Compressed) Program - Marks for Spring/Summer will not be added to the previous Fall/Winter Terms.  Spring/Summer are considered independent terms, to enable the student to receive 4 years of scholarship payment over 3 years.

4.  Course Load: For scholarship/award purposes, course load is defined as the number of courses that a student is expected to take for his/her particular program and year level during the academic year, September to April.  Refer to the appropriate Academic Unit for program requirements.  The number of courses may vary from program to program and from year level to year level.
Students who take a 100% course load for their program and year level will receive the full value of the scholarship. Students who take less than a 100% course load but 80% or more of their course load are eligible to receive a pro-rated scholarship value.

Course Load Exception: Lakehead University students on exchange programs, students with identified disabilities, who have registered with Student Accessibility Services and varsity athletes are eligible to receive the full value of Lakehead University funded scholarships if they achieved an 80% average on four full-course equivalents over the academic year September to April. Students with disabilities who provide supporting documentation may receive 75% of their scholarship entitlement provided that they take three (3) full course equivalents over the September to April academic year. Students in these categories are advised to contact the Undergraduate Scholarships/Awards Officer.

5.  Course Overload:
A course taken in addition to the normal 100% course load over the academic year, September to April is defined as a course overload and will not be used to increase course loads in a subsequent year.

6.  Reduction in Course Load: Prior to any change in course load/registration status, students must contact Student Awards and Financial Aid, in order that staff can advise the student of any financial implications.

7.  Loss of Renewal Scholarship: Lakehead University Academic Entrance Scholarships for Free Tuition, Lakehead University Academic Entrance Scholarships, Entrance Awards, Presidential Scholarships, and Northwestern Ontario Leaders' Scholarships must be renewed in each subsequent academic year.  Once lost, the scholarship cannot be regained.  Students with exceptional circumstances should refer to the section on Appeals.

8.  Years of Renewal: Lakehead University Academic Entrance Scholarships for Free Tuition, Lakehead University Academic Entrance Scholarships, Entrance Awards, Presidential Scholarships, Northwestern Ontario Leaders' Scholarships and Lakehead University (Non-Renewable) In-Course Scholarships may be held for a maximum of four years or until the first degree is obtained, whichever occurs first.

9.  Non-Renewable Scholarships:  A minimum overall average of 80% is required.

(e)  Specific Academic Average for Entrance Scholarships/Awards

1. Prior to 2009 (First Year of Entry) 
(i)  Renewable Scholarships/Awards:  To continue to receive Lakehead University Academic Entrance Scholarships, Entrance Awards, Presidential Scholarships and Northwestern Ontario Leaders' Scholarships students must have achieved an 80% average and have taken a 100% course load for their program and year level (see Academic Units for program requirements) between September and April. Students who took less than 100% course load but 80% or more of their course load will receive a pro-rated value.

NOTE:  See Eligibility, General Item (d) 1 to 8.

2. As of 2009-2010 (First Year Of Entry)

(i)  Renewable Scholarships:  To continue to receive Lakehead University Academic Entrance Scholarships students must have achieved an 80% average and have taken a 100% course load for their program and year level  (see Academic Units for program requirements) between September and April.  Students who took less than 100% course load but 80% or more of their course load will receive a pro-rated value.

(ii)  To continue to receive Presidential Scholarships, Northwestern Ontario Leaders' Scholarships or Lakehead University Academic Entrance Scholarships for Free Tuition students must have achieved an 85% average and have taken a 100% course load for their program and year level (see Academic Units for program requirements) between September and April.  Students who took less than a 100% course load but 80% or more of their course load will receive a pro-rated value.

Students who have a renewal academic average that falls between 80% and 84.9% will receive an amended Lakehead University Academic Entrance Scholarship valued at $2,500 per year for each subsequent year for the remaining terms of their scholarship.  Students who took less than a 100% course load but 80% or more of their course load will receive a pro-rated value.

NOTE:  See Eligibility, General Item (d) 1 to 8.

3. As of 2010-2011 and 2011-2012 (First Year Of Entry)

(i)  Renewable Scholarships:  To continue to receive Lakehead University Academic Entrance Scholarships students must have achieved an 80% average and have taken a 100% course load for their program and year level  (see Academic Units for program requirements) between September and April.  Students who took less than 100% course load but 80% or more of their course load will receive a pro-rated value.

(ii)  To continue to receive Presidential Scholarships or Northwestern Ontario Leaders' Scholarships students must have achieved an 85% average and have taken a 100% course load for their program and year level (see Academic Units for program requirements) between September and April.  Students who took less than a 100% course load but 80% or more of their course load will receive a pro-rated value.

Students who have a renewal academic average that falls between 80% and 84.9% will receive an amended Lakehead University Academic Entrance Scholarship valued at $2,500 per year for each subsequent year for the remaining terms of their scholarship.  Students who took less than a 100% course load but 80% or more of their course load will receive a pro-rated value.

(iii)  To continue to receive Lakehead University Academic Entrance Scholarships for Free Tuition students must have achieved an 90% average and have taken a 100% course load for their program and year level (see Academic Units for program requirements) between September and April.  Students who took less than a 100% course load but 80% or more of their course load will receive a pro-rated value.

Students who have a renewal academic average that falls between 80% and 89.9% will receive an amended Lakehead University Academic Entrance Scholarship valued at $2,500 per year for each subsequent year for the remaining terms of their scholarship.  Students who took less than a 100% course load but 80% or more of their course load will receive a pro-rated value.

NOTE:  See Eligibility, General Item (d) 1 to 8.

(f)  Specific Academic Average for Lakehead University Non-Renewable In-Course Scholarships

To receive Lakehead University funded In-Course Scholarships students must have completed the In-Course Scholarship Application, achieved an 80% average and have taken a 100% course load for their program and year level (see Academic Unit for program requirements) between September and April. Students who take less than 100% course load but 80% or more of their course load will receive a pro-rated value.

NOTE: The value of renewable entrance scholarships such as Lakehead University Academic Entrance Scholarships (Lakehead University Entrance Awards of Academic Excellence) in the 2nd, 3rd and 4th year, will be included in the award values of the Lakehead University In-Course Scholarships.

NOTE:  See Eligibility, General Item (d) 1 to 9.                   

PAYMENT

Upon confirmation of full-time registration and Social Insurance Number (SIN), the payment of scholarship(s)/award(s)/bursaries will be made to a student's statement of account. Scholarship/award values may be prorated. See Eligibility, General Items: (d) 1 to 9.

(a) STUDENTS HAVE THE OPTION OF PAYING TUITION FEES IN FULL OR IN TWO INSTALLMENTS (1st Installment of Tuition Fees is due by August 15)
(i) If paying FULL tuition fees by August 15 pay the fees less the total *award entitlement, OR
(ii) If paying in INSTALLMENTS, pay the first tuition fee installment due August 15, less half the value of the scholarship/award entitlement and/or the full value of the bursary entitlement and in January 2012, pay the second tuition fee installment due by the first day of classes in January 2012, less the remaining half of the *awards entitlement.
*includes scholarships and/or bursaries

(iii) Students in the Bachelor of Science Nursing (Compressed) Program are eligible to receive 4 years of scholarship payment over 3 years.

(iv)

Scholarship Payment Schedule

for the Bachelor of Science in Nursing (Compressed) (3 yr) program

Course Calendar

SCHOLARSHIP TERMS

PAYMENT

Terms

.

 

First year

1st year - September to December

1/2 of 1st yr. payment in September

January to April

1/2 of 1st yr. payment in January

REVIEW - Course load and calculate average for 2nd year payment

2nd year - May to August

1/2 of 2nd yr. payment in May

 

Second year

September to December

1/2 of 2nd yr. payment in September

REVIEW - Course load and calculate average for 3rd year payment

3rd year - January to April

1/2 of 3rd yr. payment in January

May to August

1/2 of 3rd yr. payment in May

 

Third year

REVIEW - Course load and calculate average for 4th year payment

4th year - September to December

1/2 of 4th  yr. payment in September

January to April

1/2 of 4th yr. payment in January


(b) The first charge against any scholarship, bursary or award payment will be for tuition and residence fees.


(c) Recipients who withdraw or drop to part-time status prior to November 5, 2011, will have the full value of any scholarships, awards or bursaries rescinded. Recipients who withdraw or drop to part-time status after November 5, 2011, but before the "no refund date for two term courses", will have the value of any scholarships, awards or bursaries pro-rated. Recipients who drop to part-time after the "no refund date for two term courses", will not have their scholarship, award or bursary entitlement pro-rated.

APPEALS
The Senate Undergraduate Scholarships and Bursaries Committee will consider student appeals on exceptional circumstances.
For appeal information, students are advised to contact the Undergraduate Scholarships/Awards Officer.


DEFERRALS

RENEWABLE ENTRANCE AND IN-COURSE SCHOLARSHIP DEFERRAL POLICY
 
(a) Students who are eligible to receive a renewable entrance scholarship at Lakehead University after first year may request a one-time, one-year deferral.  Under exceptional circumstances, students may request/reapply for an additional deferral year.

(b) Students who were offered an in-course scholarship at Lakehead University may request a one-time deferral of up to one year.  Under exceptional circumstances, students may request/reapply for an additional deferral year.

(c) Students taking courses on a Letter of Permission during a deferral year must achieve an overall average of 80% on those courses to remain eligible for the deferral scholarship once he/she returns to full-time studies.

(d) Students offered an in-course scholarship and/or were eligible to receive a renewable entrance scholarship and are returning as a part-time student may have their scholarship deferred provided they maintain an overall average of 80% in the part-time course(s).
 
Deferrals are subject to all the terms and conditions of the University‚Äôs General Regulations, in particular I (f) and (g).  Students should familiarize themselves with these regulations as the General Regulations override the Renewable Entrance and In-Course Scholarship Deferral Policy.

Deferral requests must be submitted in writing to the Undergraduate Scholarships/Awards Officer no later than August 31, prior to the start of the academic year in which the deferral is being requested.

GENERAL POLICIES OF THE SENATE UNDERGRADUATE SCHOLARSHIPS AND BURSARIES COMMITTEE

(a) Scholarships, awards and bursaries will be allocated at the discretion of the Lakehead University Senate Undergraduate Scholarships and Bursaries Committee. In order that scholarships and awards may be equitably distributed the Committee also reserves the right to restrict the cumulative value of scholarships and awards that any one student may receive.

(b) An individual may receive a single award (e.g. Presidential Scholarship or the Lakehead University Northwestern Ontario Leaders' Scholarship) that is greater than the tuition fee, but otherwise the maximum funding (for stacking purposes) provided from the University's operating budget is the full value of tuition.  If the scholarship (award) is endowed, there is no limit on the amount that an individual can receive (stack).

(c) Upon approval of the Senate Undergraduate Scholarships and Bursaries Committee and the donor, award descriptions and values may change from year to year.

(d) Department, Faculty and School Scholarships/Awards Committees will make recommendations to the Senate Undergraduate Scholarships and Bursaries Committee.

(e) A minimum level of academic performance may be required for bursaries, awards, and competitions. Candidates should familiarize themselves with the appropriate terms, rules, and conditions.

(f) Scholarships/awards/bursaries based on donations from outside sources cannot be guaranteed by the University.

(g) Awards and awarding procedures are governed by OUA and CIS regulations for varsity athletes.